Migrate Gmail to Outlook in Two Ways

Whether you want to back up your Gmail emails to Outlook or switch email providers, you may be wondering if there is a way to migrate your email from Gmail to Outlook safely and efficiently.

Two options are available: you can transfer your Outlook emails to Gmail automatically or export and import them manually.

Remember that the name "Outlook" may be used to refer to:

  • Outlook.com, or Outlook on the web, which is Microsoft's email service, and
  • The desktop or mobile application for sending and receiving emails named Outlook

This article will explain how you can migrate your Gmail email to a Microsoft 365 (formerly Office 365) Outlook account . The service provider of your email will change, and so will your email address.

If you simply want to add Gmail to the Outlook desktop app and keep using your Gmail address, you can use Microsoft's instructions for connecting a Gmail account to Outlook.

Table of contents:

The easy way to transfer Gmail emails to Outlook is to use VaultMe, a simple and secure automated tool for email migration. VaultMe can migrate your Gmail to Outlook quickly and accurately.

Here are a few of VaultMe's advantages:

  • The app is incredibly precise as it migrates items with correct labels/folders, dates, times, attachments, formatting, and other metadata
  • VaultMe can copy not only emails, but also contacts, calendars, and files
  • VaultMe is simple and offers a user-friendly experience. No technical knowledge is required!
  • The app works fast, saving you lots of time and effort compared to the manual method
  • VaultMe does not involve installing any additional software on your computer
  • The set-up process takes only a couple of minutes and has easy-to-follow instructions

Visual representation of an automated Gmail to Outlook migration tool named VaultMe
Transfer Gmail emails to Outlook automatically using VaultMe

To migrate Gmail to Outlook automatically:

  1. Navigate to the VaultMe app in a browser.
  2. Follow the prompts to connect your Gmail account as a source.
  3. Connect the Outlook account as a destination.
  4. Pick the parts of the account that you want to copy (email, contacts, files, calendars).
  5. Start your automatic migration.
  6. Close the browser or even power off your computer! You'll get an email notification once your migration is complete.
  7. Once the migration is complete, download your detailed migration report to make sure that everything has been copied.
The app will not move emails from Gmail to Outlook or keep the accounts in sync. It will simply copy your Gmail account emails to Outlook.
If you have any questions about VaultMe, please contact us at support@vaultme.com. We'd be happy to help!

With this method, you will need to manually export your Gmail emails and import them into your Outlook.com / Microsoft 365 / Office 365 account using the Outlook client on your computer.

This method has several disadvantages, including the following:

  • Your contacts will not be copied along with your emails. If you need to transfer your contacts, this will need to be done separately
  • The export/import process may take several hours or days, depending on the size of your account
  • Certain metadata, including labels, read/unread status, and formatting may fail to transfer from Gmail to Outlook
  • Your computer has to stay powered on while the content is being copied. The copying process can slow down or limit the work of your computer
  • The quality of your broadband connection will affect the speed of the process. The internet connection must be reliable and uninterrupted

This is a potentially slow and error-prone process. Back up any critical data before you proceed

To migrate emails from Gmail to Outlook manually:

  1. Install the Outlook client on your computer. The app is available both for Mac and Windows.
  2. Connect your Gmail and your Outlook account to the app.
  3. In the left-hand menu, navigate to your Gmail account. In the top menu, go to File > Export.
  4. Select "Emails" and click "Continue". Outlook will generate an .olm file (on a Mac computer) or a .pst file (on a Windows machine).
    The menu for exporting emails from Gmail in Outlook
    Exporting Gmail emails using the Outlook client
  5. In the left-hand menu, navigate to your Gmail account. In the top menu, go to File > Import.
  6. Select the file that you've previously downloaded.
    The menu for importing emails to Outlook
    Importing Gmail emails using the Outlook client
  7. Wait for the emails to be uploaded to your Microsoft 365 email account. Depending on the size of your account, this may take hours or days. Do not turn off your computer and make sure the internet connection is stable.
  8. Check the results.
  1. Is email migration from Google to Microsoft possible?

    Yes. There are different methods for transferring a Google email account to Outlook. The choice of the migration method depends on your specific needs and requirements. There are third-party migration tools available that specialize in email migrations, including VaultMe. It is also possible to migrate emails from Gmail to Outlook manually by downloading and uploading the emails, but this is a more time-consuming process that may result in data loss.

  2. Is there a free tool to migrate Gmail to Office 365?

    You can export and import your emails manually "for free" if you have a lot of time on your hands and know how to fix things if anything goes wrong. Most automated tools, including VaultMe, are paid apps. However, getting the job done quickly and accurately pays off.

  3. What are the limitations of IMAP migration from Gmail to Office 365?

    IMAP migrations include only email messages. It is not possible to migrate contacts, calendars, or other data types using this method. Certain metadata associated with emails, such as read/unread status, flags, and folder hierarchy is not copied either. Some details may be lost or may fail to transfer accurately. If you need to migrate contacts and calendars and save metadata, you may need to use other methods or automated tools like VaultMe.

If you are planning to transfer your Google email account to Outlook, you can consider two migration options: automated and manual.

Just like all manual migration methods, the process of exporting email from Gmail and importing it to Outlook is prone to errors and can be time-consuming.

Automated migration tools, on the other hand, can copy content between Gmail and Outlook extremely fast and with near-perfect accuracy, minimizing mistakes.

If you want to migrate from Gmail to Outlook in an efficient way, we recommend VaultMe because the app creates as perfect an outcome as possible. But you may still consider the manual method if you have a small account and don't mind doing the hard work yourself.